Co-ownership: Managing the absence of the caretaker, a summer challenge!

IN BRIEF

The caretaker is entitled to 2.5 days of paid leave per month of work.
Leave dates must be communicated at least two months in advance.
Possibility of partial replacement by cleaning companies.
Close collaboration with caretakers to optimize leave management.
Using an outsourced service can facilitate the transition during the caretaker’s absence.

When the building caretaker goes on leave, it is essential to implement an effective strategy to ensure the proper functioning of the condominium. The issues related to security, maintenance of common areas, and management of various daily tasks are crucial. This article offers practical tips to ensure optimal service continuity during this absence period.

Communication in Advance with the Caretaker

Before the caretaker’s vacation, it is vital to establish clear communication. Setting the leave dates at least two months in advance allows for planning the replacement or organization of task management. The caretaker must inform the property manager of any critical points to address during their absence, in order to adjust cleaning and maintenance activities.

Planning for Temporary Replacement

In the case of an extended absence of the caretaker, considering a temporary replacement becomes essential. Several options are available to property managers. One common solution is to hire a cleaning company that can perform certain tasks. This eases daily management, even though it does not entirely replace the caretaker’s functions. It is important to choose an experienced and reliable provider to ensure service continuity.

Delegating for Efficient Management

In the context of the caretaker’s absence, it may be wise to delegate certain responsibilities. This can include designating a volunteer property advisor, or even a group of co-owners who take turns monitoring the building. Establishing a collaborative caretaking system ensures regular oversight while involving the community in the management of their building.

Securing Common Areas

It is essential to take measures to secure common areas in the absence of the caretaker. This may involve installing a temporary video surveillance system or strengthening access controls. Informing residents about the importance of locking doors and reporting any suspicious activity also helps maintain a safe environment.

Informing the Residents

One of the keys to managing a condominium is informing the residents. Before the caretaker departs, it is wise to organize a meeting to discuss temporary changes and the contacts to use in case of need. Providing a schedule of planned interventions, such as cleanings or urgent repairs, will ensure that everyone is aware of upcoming actions.

Implementing a Feedback System

Installing a feedback system will help track any issues encountered during the caretaker’s absence. This may include using a suggestion box or bulletin board where residents can report concerns. This promotes open communication and helps the property manager anticipate needs when the caretaker returns.

Anticipating the Caretaker’s Return

Finally, to facilitate the caretaker’s return after their vacation, planning a update meeting to discuss events that occurred during their absence is crucial. This will provide them with the necessary information to catch up on any delays and quickly restore their work rhythm. Establishing a report of incidents or concerns raised by residents can also be useful.